Material Production

When material is unavailable, Athena helps track the costs and progress of the production or purchase of material. With dedicated modules, you can manage production projects in-house or leverage your external transcription network to ensure students receive their material when they need it. This feature helps to keep track of the costs and progress of the production and purchase process, giving you the ability to make informed decisions and ensure that materials are delivered to students in a timely manner.

Organize your data and stay on top of deadlines with a breakdown of current copies in production

Athena saves you time by bring your production data together in one place, replacing multiple tracking spreadhseets and the effort to maintain. Dedicated workflows reduce delays by highlighting external orders that need to be placed, projects that need to be assigned, or work that needs to be tendered out to your external transcription network. Once material is approved, these workflows ensure that the production process is streamlined and efficient.

Once production is in flight, Athena provides all the information and functionality you need to track progress against deadlines and costs, giving you real-time visibility into the production process. With this feature, you can make data-driven decisions, stay on top of costs and ensure that materials are delivered to students on time.

Efficiently tender work to a network of external transcribers

The new Marketplace module in Athena revolutionizes the process of outsourcing the production of materials; significantly reducing the effort to offer work to multiple transcribers simultaneously, increasing competition and optimizing the use of state funds. By seamlessly integrating into existing Athena functionality, it empowers coordinators to effortlessly connect with their entire network of transcribers at the click of a button.

Coordinators define the work they require and when they need it
Athena recommends a list of suitable vendors based on their skills and specializations
Coordinators can offer work to multiple vendors with one click
Vendors can bid on the work and customize their response before the deadline
Coordinators receive collated vendor responses for easy comparison
Coordinators can award work, and vendors are notified automatically
Coordinators can track vendor deliveries and access all materials and invoices in one place
Feedback is captured at the end of the process to improve future decisions

Streamline your production workflows and deliver on time with Athena's Project Module

Managing multiple projects simultaneously can be a daunting task, requiring significant effort and placing committed deliveries at risk. The Athena project module is designed to ease this burden and save you valuable time. With projects tied directly to incoming order items, it eliminates the need for manual tracking and coordination.

By creating reusable templates with technician auto-assignment rules, you can save time and reduce the administrative overhead. The user can assign work to queues, such as proofreading, and let technicians within that team review their queues and select work based on priority. This ensures that no task falls through the cracks and reduces processing delays, allowing you to prioritize the most important tasks.

Athena's real-time status tracking feature allows you to monitor the progress of each task and track it against baseline dates. This provides you with early warning if projects are starting to become delayed, putting deadlines at risk. In addition, the project dashboard provides an at-a-glance view across all projects, highlighting late projects as well as late and long-running tasks, helping you to identify which projects need intervention in real-time, as well as providing invaluable input into process improvements where bottlenecks are identified.

Manage your budget and make informed decisions with Athena's expense tracking feature.

Athena enables you to track production expenses against each copy, capturing internal time and material charges as well as tracking external expenses through invoices and purchase orders. This gives you a complete and detailed view of the costs associated with each copy, allowing you to better manage your budget and identify areas for cost savings. With this feature, you have the ability to set budgets for each project and monitor expenses, giving you a better control over your resources and allowing you to make more informed decisions about future projects. Customized and existing reports can then be used to aggregate cost data to identify trends and for external reporting purposes.